- Written by Adam Gatt Penrith City Council (02) 4732 7777 (02) 4732 7958 firstname.lastname@example.org https://www.penrithcity.nsw.gov.au 601 High St Penrith NSW 2750 Australia
- WSROC eTendering site
- Council’s Electronic Tendering Portal
- Current Tenders and Expressions of Interest (EOI)
- Register of Government Contracts
- Purchase Order Terms and Conditions
Council's philosophy and guidelines
Our philosophy for tendering is to provide Council with the best possible solution to goods and services requirements, while minimising Council's exposure to risk and providing value for money. It also aims to ensure that the process is fair to all.
The principle of value for money does not mean that Council will automatically select goods and services with the lowest price. Council will balance all relevant factors including initial cost, whole of life costs, quality, reliability and timeliness to determine actual value for money. Our tendering aims to promote honesty, transparency and integrity, and protect the public's interests.
Council procures goods and services in accordance with section 55 of the Local Government Act 1993 (NSW) , the tender provisions within the Local Government (General) Regulation 2005 (NSW) and in accordance with the Council's adopted policies and associated procedures.
Our processes promote fairness, efficiency and effectiveness, a fair and competitive tendering environment that:
- deals appropriately with conflicts of interest
- provides Council with best value options
- ensures accountability and
- encourage monitoring and evaluation of performance.
There are 10 principles of ethical behaviour underlying our procurement/tender process that must be adhered to by all parties, at all times and at all levels:
- Parties must conduct the procurement/tendering process with honesty and fairness at all levels.
- Parties must conform to all legal obligations.
- Parties must not seek quotations/tenders without a firm intention to proceed.
- Parties must not engage in any practice, including improper inducements, which give one party an improper advantage over another.
- Respondents must be prepared to attest to their probity, and not engage in any form of collusive practice.
- Conditions of tendering/procurement must be the same for each party on any particular submission.
- All requirements must be clearly specified in the tender/quotation documents and criteria for evaluation must be clearly indicated.
- Evaluation of tenders/quotations must be based on the conditions of tendering/procurement and selection criteria defined in the tender/quotation documents unless otherwise allowed by law.
- Parties must not disclose confidential or proprietary information.
- Any party with a conflict of interest must declare that interest as soon as the conflict is known to that party - see Council’s Code of Conduct.
For more details contact our Supply Section on 4732 8152.
How to submit a tender or expression of interest
Step 1 - Find and review the advertisement
Council advertises all open tenders, expressions of interest (EOI) and quotations in accordance with the provisions of the Local Government (General) Regulation 2005. Advertisements are generally published in the local government section of the Sydney Morning Herald (Tuesday edition), on Council’s News Page in the local Western Weekender (Friday), on the WSROC eTendering site (also showing current tenders from other member councils) or Council’s Electronic Tendering Portal. If you wish to be advised of all requests for tenders by Council you can register at WSROC eTendering site.
Council may use additional methods of advertisement in certain circumstances. Council is not required to advertise tenders for contracts of a value less than $150,000 (including GST).
Step 2 - Get a copy of the request for tender or EOI
Step 3 - Determine your suitability for the project
- all sections of the request for tender, quotation or expression of interest document - including specifications, requirements and selection criteria.
- Council’s Conditions of Tendering Requirements
- the Terms and Conditions of Contract (if appropriate have the tender reviewed by your legal representative)
Step 4 - Complete your submission
All submissions to Council should include all completed schedules and associated annexures or attachments from the request for tender, quotation or expression of interest document.
- address all of the criteria
- supply all related information, and
- conform to the conditions of tender.
Submissions received by Council are treated in confidence during the evaluation and reporting stages (see Steps 9 to 10 and 12), and retained on Council’s confidential tender, quotation or expression of interest file.
Step 5 - Tender Period and Clarification
Generally, the tender period for submissions is a minimum of 21 calendar days after the date of the advertisement’s first publication. However, the submission period for quotations may vary. During the tender period, you may wish to seek further information or clarification from the nominated Council officer. If appropriate, a response to your query will be forwarded in writing to you and all other applicants who registered and obtained a copy of the request for tender Quotation or expression of interest document. Council will maintain a written record of all advice given. Council reserves the right not to answer any request if deemed not appropriate to provide the requested information. To ensure all potential respondents are given the same information, a public information session may be held, where Council would give details of the tender, highlight requirements regarding the documentation to be submitted, and answer questions. The minutes of this meeting would be distributed to those who attend the meeting, and those that have registered their interest in the tender, quotation or expression of interest with Council. During the tender period any amendments, addenda and additional information released by Council will be communicated to all registered applicants.
Applicants are advised to check the eTendering site during the tender period for any additional information that may be posted.
Step 6 - Lodgement / Submission
In accordance with Statement of Business Ethics, and the instructions in the relevant request for tender, quotation or expression of interest document, subject to conditions, submissions may be:
- lodged on the eTendering site (preferred option)
- delivered by hand to the tender box at Council’s Civic Centre
- sent through the mail via a recognised delivery agency or
- faxed, provided the requirements for facsimile are met as set out in the tendering conditions.
Electronic tendering system
View or download documents, and lodge tender responses in appropriate circumstances. Tenderers are encouraged to access relevant documents online at WSROC eTendering website or Current Tenders and Expressions of Interest (EOI) and use Council’s Electronic Tendering Portal to prepare and submit tender responses.
Hard copy submissions
Hard copy submissions must be made in a sealed envelope marked "Tender”, “Quotation” or “Expression of Interest” along with the advertised name and reference number and sent or delivered to Council, 601 High Street, Penrith NSW 2750 during business hours (Monday to Friday 8.30am to 4pm except public holidays).
Step 7 - Closing Time and Date
All submissions in response to a request for tender, quotation and expression of interest should be lodged as soon as possible, and received by Council no later than the closing time specified in the tender documents. Submissions received after this deadline can not generally be considered.
Step 8 - Tender, Quotation or Expression of Interest Opening
Members of the public who attend the opening of tenders and expressions of interest shall be entitled to the same information as that which members of the public are entitled under section 175 the legislation. A listing of applicants will be displayed on the Customer Service notice board.
Step 9 - Evaluation
Submissions are generally reviewed by an Evaluation Panel in line with the assessment criterion set out in the tender, quotation or EOI documentation.
Responses to each of the selection criteria are evaluated against a predetermined scoring methodology that ensures fairness and equity in the evaluation process. The successful submission will be that which the evaluation process determines will deliver the most advantageous outcome to Council.
Step 10 - Interviews
The Evaluation Panel may in some instances invite you to a post tender interview to seek further details of your capacity to carry out the required works or services.
Following a post tender interview the Evaluation Panel may review their original evaluation of the selection criteria, against the predetermined scoring methodology.
Step 11 - Recommendation to Council
After the evaluation process, the panel delivers a tender report and recommendation to an Ordinary Meeting of Council. Public access to the report will be available in the Business Paper for that Ordinary Meeting of Council. The Council report will include the names of tenderers, the price submitted and the details that have contributed to the panel recommendation.
Before submitting a tender, quotation or expression of interest to Council, check you have:
- read and understood the terms and conditions of the tender, quotation or expression of interest terms and conditions in full
- read and understood Council’s Statement of Business Ethics
- read and understood the specifications
- sought clarification on any points that I don’t understand
- completed every schedule in the request for tender, quotation or expression of interest document
- attached the required supporting documentation
- answered all the selection criteria for tender, quotation or expression of interest
- signed every field that requires a signature in the tender, quotation or expression of interest schedules
If you are unsure about Council’s proposed contract, either make enquiries in writing with the contact person nominated in the advertisement and/or have the tender reviewed by your legal representative.
Frequently Asked Questions
What is a tender or expression of interest? When does Council call for them?
Tendering is the formal process for the procurement of goods and services. Council is required by the Local Government Act 1993 (NSW) and the Local Government (General) Regulation 2005 (NSW) to invite tenders for contracts that involve an estimated expenditure or receipt of an amount of $150,000 or greater (including GST).
Council may also choose to invite tenders where there is no legislative requirement to do so. Generally, we do this if:
- tendering seems the most appropriate mechanism due to the complexity or nature of the items or service
- consolidation of items or services would warrant it
- Council has limited experience in a particular field for arranging for a service or item, or
- we want to obtain a pool of potential providers.
Council may call for expressions of interest where there is no legislative requirement to invite tenders when we have less specific requirements and wish to consider a range of solution options that may be proposed by suppliers.
Where do I find out about opportunities for Council work?
Council’s invitations to tender are published on the WSROC eTendering website and on Council’s Electronic Tendering Portal. On these sites you can view, download or order request for tender documents and lodge your tender submissions.
Advertisements relating to current public tenders, expressions of interest and certain quotations are generally published in the local government section of the Sydney Morning Herald (Tuesday edition), and once in the Council’s News Page in local press media (The Western Weekender).
Who do I contact for clarification about a tender, quotation or EOI?
Contact the Council Officer nominated in the advertisement or the tender, quotation or EOI documents. Please note that if a clarification is provided it will only be valid if it is issued in writing. Any clarification given may also be issued to all other prospective Tenderers.
Can I lobby Councillors and staff?
No. This may result in disqualification from the tender / EOI process.
What is 'best value'?
Value for money does not automatically mean the “lowest price”. Council aims to select the offer that represents the “best overall value for each dollar spent”. This is determined by considering a range of factors relevant to the particular purpose of the tender or expression of interest. This may include, but is not limited to the:
- initial cost of the goods and services
- whole of life costs
- quality and reliability of the goods and services delivered, and
- innovation and value adding components such as meeting Council’s economic, social development and environmental policy objectives.
Best value for money is achieved when the submission satisfies all the essential criteria, specifications, safety, environmental and statutory requirements stated in the tender / EOI document.
Is there an opportunity to negotiate the contract if I am awarded the tender?
After the offer has been accepted, there is no opportunity to negotiate the contract. Alternatives or variations to the terms of the tender must be submitted in full as part of your tender submission. However, if submitting alternatives or variations to the tender, you must ensure that you also submit a conforming tender.
Register for Quotations
Council uses an online quotation tool called VendorPanel Marketplace to simplify the way we seek quotations from potential suppliers when services are not covered by existing contracts.
We encourage local suppliers to register for quotations (it’s free) and create a profile.
When requirements come up that fit with your business category you will be presented to relevant Council staff as a supplier option.
If Council requests a quote from you, you’ll be notified by email and can easily review the quotation request and submit your quote securely through your VendorPanel Marketplace profile by simply following the prompts.
Recently received tenders
RFT19/20-13 Waste Marketing
Date: 17 October 2019
|A MONTAGE UNIQUE PTY LTD t/a Montage Unique Pty Ltd||99130460829||3a Glasshouse Road Collingwood Collingwood 3066 Australia|
|BLACKFISCH FILMS PTY LTD||90626443267||Suite 304/ 27 Abercrombie St Redfern Redfern 2008 Australia|
|Circul8 Communicate Pty Ltd||11123609049||L1, 545 South Dowling Street Surry Hills Surry Hills 2010 Australia|
|Comvantage Pty Ltd||33106296208||1/457 Elizabeth Street Sydney Sydney 2010 Australia|
|ICONINC HOLDINGS PTY. LTD. t/a Icon Agency (Icon Agency Team)||12 103 086 451||Suite 1, Level 11, Tower 1 495 Victoria Avenue Chatswood Chatswood 2067 Australia|
|Paper Moose Pty. Ltd.||42150241535||3a Rainford st Surry Hills Surry Hills 2010 Australia|
|The trustee for The Scaffidi Hugh-Jones Trust||67617073688||SUITE 1.02, LEVEL 1 14 MARTIN PLACE SYDNEY SYDNEY 2000 Australia|
RFT19/20-11 Recreation and Leisure Centre Building Upgrade
Date: 2 October 2019
|COVERIT BUILDING GROUP PTY LTD||79613400954||Unit 18 37/47 Borec Road Penrith Penrith 2750 Australia|
|ZONIX Construction Pty Ltd||24143256473||UC5 101 Rookwood Rd Yagoona Yagoona 2199 Australia|
|PROJECT ODEON PTY LTD||35616272612||Suite C6, Level 1 30-36 O'Dea Avenue WATERLOO WATERLOO 2017 Australia|
|TRADECOM GROUP PTY LTD t/a Tradecom Construction Pty Ltd (360 Tradecom)||23 080 619 174||Unit A 24-26 Cassola Pl Penrith Penrith 2750 Australia|
|TRINITY QUALITY INTERIORS PTY LTD||73070559625||Suite 11, 11 Forest Rd Hurstville Hurstville 2220 Australia|
|VERSATILE FITOUT PTY. LTD. t/a Versatile Fitout (Versatile Fitout)||92161 852 375||Level 2/210 Clarence Street Sydney Sydney 2000 Australia|
|Westbury Constructions Pty Ltd (Head Office)||53155351518||Suite 202, 33 Lexington Drive Bella Vista Bella Vista 2153 Australia|
|ACRON BUILDING SERVICES PTY LIMITED||49096165632||Unit 7 20 Tucks Road Seven Hills Seven Hills 2147 Australia|
|AVANT BUILD PTY LTD||95620112227||104, 781 Pacific Highway Chatswood Chatswood 2067 Australia|
|BIRDS COMMERCIAL (AUST) PTY LIMITED||85131309209||Unit 4, 1-3 Ridge St North Sydney North Sydney 2060 Australia|
RFT19/20-01 Security Trade Services
Date: 1 October 2019
|BT SECURITY SYSTEMS PTY LTD||40630308799||46 Grange Crescent Cambridge Gardens Cambridge Gardens 2747 Australia|
|FREDON SECURITY PTY LIMITED||55600423836||123 Wetherilll Street North Silverwater Silverwater 2128 Australia|
|G D MOSS PTY LTD||65158389158||Unit 19 151 Hartley Rd Smeaton Grange Smeaton Grange 2571 Australia|
|H3C PLUS PTY. LTD.||11610619951||Unit 7 78 Harley Cres CONDELL PARK CONDELL PARK 2200 Australia|
|Link Enterprise Solutions Pty Ltd||98139578671||40 Yeo Street Neutral Bay Neutral Bay 2089 Australia|
|MICRON ELECTRICAL SERVICES PTY. LIMITED||88082435470||Suite 501, 25 Lime street Sydney Sydney 2000 Australia|
|MTSS GROUP PTY LTD||89624972756||15A Richardson Ave Padstow Padstow 2211 Australia|
|NATIONAL TECHNICAL SERVICES PTY LTD||96059802934||Unit 1, 130 Forrester Rd St Marys St Marys 2759 Australia|
|NYCON SERVICES PTY LTD||79115090563||591-595 Bunnerong Rd Matraville Matraville 2036 Australia|
|PIEKAR COMM SERVICES PTY LTD||26618736299||5 Bootle Place Cranebrook Cranebrook 2749 Australia|
|RYALEX HOLDINGS PTY LTD||80074316804||1/461-463 The Boulevarde Kirrawee Kirrawee 2232 Australia|
|SAPIO PTY LTD||88169549820||96 Anzac Avenue West Ryde West Ryde 2114 Australia|
|SECURACORE PTY LTD||27090606492||Unit 14/17a Amax Avenue Girraween Girraween 2145 Australia|
|SECUREME GROUP PTY LTD||74159751112||Unit 2/23 Peachtree Road Penrith Penrith 2750 Australia|
|SECURITY & TECHNOLOGY SERVICES (NT) PTY LTD||59110544753||12 Mel Road Berrimah Berrimah 0828 Australia|
|SELEC DEVELOPMENTS PTY. LIMITED||64004013996||51 Irelands Rd Blacktown NSW Blacktown NSW 2148 Australia|
|The trustee for the Azzopardi Family Trust||40428979455||9 Kilto Crescent, Unit 10 GLENDENNING GLENDENNING 2761 Australia|
|WILSON SECURITY PTY LTD||90127406295||Level 3, Unit 309 14-16 Lexington Drive Bella Vista Bella Vista 2153 Australia|
RFT19/20-12 Supply and Installation of Automatic Irrigation System
Date: 25 September 2019
|AUSTRALIAN TURF PROJECTS PTY LIMITED||60144747035||12 Jacquelene Close Bayview Bayview 2104 Australia|
|DANIEL JAMES DUNNING||79605400746||28 Marshall Road Mount Riverview Mount Riverview 2774 Australia|
|GOSFORD IRRIGATION & WATER SOLUTIONS PTY LTD||46 149 322 225||U 2 254 Manns Rd WEST GOSFORD WEST GOSFORD 2250 Australia|
|HAWKESBURY VALLEY IRRIGATION PTY LTD||76003211265||52 Mileham Street Windsor Windsor 2756 Australia|
|JADDFE PTY LIMITED||46097407791||81 Hunter Street Hornsby Hornsby 2077 Australia|
|NEVER STOP IRRIGATION PTY. LTD.||90107666606||10 / 32 Campbell Ave Cromer Cromer 2099 Australia|
|ROMBA PTY. LTD.||49004015490||U3, 17 Bromley Road Emu Plains Emu Plains 2750 Australia|
RFT19/20-04 Construction and Refurbishment of Sporting Amenities
Date: 18 September 2019
|ALPALL PTY. LIMITED||58062777904||po box 710 springwood springwood 2777 Australia|
|COVERIT BUILDING GROUP PTY LTD||79613400954||Unit 18 37/47 Borec Road Penrith Penrith 2750 Australia|
|ELITE COMMERCIAL SOLUTIONS PTY. LIMITED||96 092 042 905||51 Empire Circuit Penrith Penrith 2750 Australia|
|SOFC PTY LTD||12 612 217 259||Level 12 95 Pitt St Sydney Sydney 2000 Australia|
|Maico Property Services Pty Limited||51141789317||Unit 52, 45 Powers Rd Seven Hills Seven Hills 2147 Australia|
|WESTCO BUILDING CONSULTANTS PTY LTD||97092356897||29/29 Coombes Drive Penrith Penrith 2750 Australia|
|Simcon Group Pty Ltd||29141577808||Suite 3 . Level 27 1 Farrer Pl Sydney Sydney 2000 Australia|
|MANSFIELD CORPORATION PTY LIMITED||82101958052||16 Carina Pl CASTLE HILL CASTLE HILL 2154 Australia|
|Westbury Constructions Pty Ltd (Head Office)||53155351518||Suite 2.02 33 Lexington Dr Baulkham Hills Baulkham Hills 2153 Australia|
|RAPID CONSTRUCTION PTY. LIMITED||35 003 963 620||407 CHURCH STREET NORTH PARRAMATTA NORTH PARRAMATTA 2151 Australia|
|Lateral Projects Pty Limited t/a Lateral Projects (Lateral Projects)||96 130 666 572||27 Cleg St, Artarmon Artarmon 2064 Australia|
|ARNOST BOHUSLAV TREJBAL||39056053749||253 Wedderburn Road Wedderburn Wedderburn Wedderburn 2560 Australia|
|EVERY TRADE BUILDING SERVICES PTY LIMITED||52 142 115 660||5 Lennox Place Wetherill Park Wetherill Park 2164 Australia|
|ACRON BUILDING SERVICES PTY LIMITED||49096165632||Unit 7 20 Tucks Road Seven Hills Seven Hills 2147 Australia|
|M W CIVIL ENGINEERING & CONSTRUCTIONS PTY LTD||72095173032||1/235 Canley Vale Rd Canley Heights Canley Heights 2166 Australia|
|AUSTFIELD PTY LTD||84 085 004 388||316 33 Lexington Dr Bella Vista Bella Vista 2153 Australia|
|OZZ PROJECTS (AUST) PTY LTD t/a Ozz Projects (Ozz Projects )||98625087363||88a Fifth Avenue Llandilo Llandilo 2747 Australia|
|BUILDING & MAINTENANCE SERVICES PTY. LTD.||85060462133||19 Campbell Street, NARELLAN NSW 2567 NARELLAN NARELLAN 2567 Australia|
|DICE CONTRACTING PTY LTD||15602863409||PO Box 395 Gladesville Gladesville 1675 Australia|
RFT19/20-10 Cook and Banks Oval Floodlights
Date: 18 September 2019
|Kealec Pty Ltd T/As Spoprtz Lighting||54 109 581 231||PO Box 2299 Smithfield Smithfield 2164 Australia|
|HIX Group Pty Ltd T/As HIX Electrical & Data Services||52 090 733 332||Unit 1, 10 Production Place Penrith Penrith 2750 Australia|
|Metwest Engineering||85 068 615 690||18 Lee Holm Rd St Marys St Marys 2760 Australia|
|Lindsay Civil Pty Ltd||16 122 141 708||9 Waler Cres Smeaton Grange Smeaton Grange 2567 Australia|
|REES Electrical Pty Ltd||59088295792||Unit 3, 26 Leighton Place Hornsby Hornsby 2077 Australia|
|Turnkey Innovative Engineering Pty Ltd||179 McCredie Rd Smithfield Smithfield 2164 Australia|
|JRW TRADING PTY LTD T/A JAYDUB ELECTRICAL SERVICES||20118687184||9/1 Boden Rd Seven Hills Seven Hills 2147 Australia|
EOI 1920-01, Soper Place Design Competition
Date: 30 August 2019
|Stephen Collier Architects||17 113 491 302||280 Balmain Road Lilyfield|
|FURTADO SULLIVAN PTY Limited||43 626 852 506||25 Griffin St Surry Hills|
|Dwell Architecture Pty Ltd||82 168 485 069||23 Dawson Street Croydon, Sydney|
|Stewart Architecture||89 167 765 826||Suite 76, Jones Bay Wharf 26 / 32 Pirrama Road Pyrmont Sydney|
|Ralph Ferris and Sons Pty Ltd||97 145 390 389||3/112 Russell Street Emu Plains|
|foxjohnston||63 111 324 353||Level 1, 268A Devonshire Street Surry Hills|
|Studio Hollenstein Pty. Ltd.||80 142 191 553||Level 1 24-26 Botany Road Alexandria|
|GCCV PTY LTD||75 625 081 147||Level 1, Pilgrim House, 262 Pitt Street Sydney|
|Morson Architects Pty Ltd||54 603 944 556||Level 2, 3 Barrack Street Sydney|
|DR Design (NSW) Pty Ltd||35 134 237 540||65-69 Kent St Millers Point|
|BN Group||43 092 960 499||82 Alexander St Crows Nest|
|Fender Katsalidis||54 092 943 032||L21, 259 George Street Sydney|
|GroupGSA||76 002 113 779||Level 7 80 William Street East Sydney|
|TERROIR||37 101 656 535||Level 2, 79 Myrtle Street Chippendale|
|Peddle Thorp & Walker Pty Ltd||23 000 454 624||Level 11, 88 Phillip Street Sydney|
|Hames Sharley (NSW) Pty Ltd||94 143 786 592||Level 7, 46 Market Street Sydney|
|Warren and Mahoney Architects||15 607 221 198||Level 13, 95 Pitt St Sydney|
|Nordon Jago Architects||36 050 045 755||Level 4, 111-117 Devonshire Street Surry Hills|
|MODE DESIGN Corp Pty Ltd||65 112 807 931||Level 5, 111-117 Devonshire Street, Surry Hills|
|SJB Architecture (NSW) Pty Ltd||20 310 373 425||Level 2, 490 Crown Street Surry Hills|
|Johnson Pilton Walker||28 095 778 886||Level 10, Plaza Building, Australia Square, 95 Pitt Street Sydney|
|GHD Pty Ltd||39 008 488 373||Level 15 133 Castlereagh St Sydney|
|Crone Partners Pty Ltd||80 095 989 272||Level 18, 680 George Street Sydney|
|KIM JONES ARCHITECTS PTY LTD||86 166 364 496||Suite 2, Level 1 505 Balmain Road Lilyfield|
|BVN Archtiecture Pty Ltd.||46 010 724 339||Level 11, 255 Pitt Street Sydney|
|Genton||24 003 926 305||71 York street, Sydney|
|ClarkeHopkinsClarke||18 146 947 762||115 Sackville Street, Collingwood, VIC|
|Collard Maxwell Architects Pty Limited||37 164 411 232||Level 2, 97 Pacific Hwy North Sydney|
|DesignInc Sydney||87 003 008 820||Level 12, 77 Pacific Highway North Sydney|
|Jackson Teece||87 113 377 012||Lot 1, Pier 8-9, 23 Hickson Rd Walsh Bay|
|Team 2 Architects Pty Ltd||72 104 833 507||Level 7, 1 Chandos Street St Leonards|
|Durbach Block Jaggers Architects||76 002 733 824||Level 2,9 Roslyn Street Potts Point|