Tenders

Tenders

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Our philosophy for tendering is to provide Council with the best possible solution to goods and services requirements, while minimising Council's exposure to risk and providing value for money. It also aims to ensure that the process is fair to all.

The principle of value for money does not mean that Council will automatically select goods and services with the lowest price. Council will balance all relevant factors including initial cost, whole of life costs, quality, reliability and timeliness to determine actual value for money. Our tendering aims to promote honesty, transparency and integrity, and protect the public's interests.

Council procures goods and services in accordance with section 55 of the Local Government Act 1993 (NSW) , the tender provisions within the Local Government (General) Regulation 2005 (NSW) and in accordance with the Council's adopted policies and associated procedures.

Our processes promote fairness, efficiency and effectiveness, a fair and competitive tendering environment that:

  • deals appropriately with conflicts of interest
  • provides Council with best value options
  • ensures accountability and
  • encourage monitoring and evaluation of performance.

There are 10 principles of ethical behaviour underlying our procurement/tender process that must be adhered to by all parties, at all times and at all levels:

  • Parties must conduct the procurement/tendering process with honesty and fairness at all levels.
  • Parties must conform to all legal obligations.
  • Parties must not seek quotations/tenders without a firm intention to proceed.
  • Parties must not engage in any practice, including improper inducements, which give one party an improper advantage over another.
  • Respondents must be prepared to attest to their probity, and not engage in any form of collusive practice.
  • Conditions of tendering/procurement must be the same for each party on any particular submission.
  • All requirements must be clearly specified in the tender/quotation documents and criteria for evaluation must be clearly indicated.
  • Evaluation of tenders/quotations must be based on the conditions of tendering/procurement and selection criteria defined in the tender/quotation documents unless otherwise allowed by law.
  • Parties must not disclose confidential or proprietary information.
  • Any party with a conflict of interest must declare that interest as soon as the conflict is known to that party - see Council’s Code of Conduct.

See our Statement of Business Ethics and Work Health and Safety Policy.

For more details contact our customer experience team who will direct your call to the Supply Section on 02 4732 7777

For more information, see the NSW Government's Local procurement: A guide to doing business with local councils.

For information on our Governments Contracts Register as per the Government Information (Public Access) Act 2009, please see our Access to Information web page.

(Certain Quotations may follow these steps. This information should be used as a general guide and is not intended to be a categorical instruction of all of Council’s tendering procedures. For further information please contact Council’s Supply Section on 4732 8152)

Step 1 - Find and review the advertisement for Public Tenders and Expression of Interest

Council advertises all open tenders, expressions of interest (EOI) and quotations in accordance with the provisions of the Local Government (General) Regulation 2005. Advertisements are generally published on the Council’s Electronic Tendering Portal there may be however circumstances where Council uses alternaitve methods of advertisement.

You will also find the most recent information about tendering opportunities of other WSROC memberCouncils on the eTendering site WSROC eTendering site.

Please note: Council is not required to advertise tenders for contracts of a value less than $250,000 (including GST). Contracts under $250,000 are generally not advertised.

Step 2 - Obtain a Copy of the Request for Tender or Expression of Interest (EOI)

These documents can be downloaded from the WSROC eTendering portal at no cost. 

Alternatively, Council can provide a hard copy for a non-refundable fee. Copies can be obtained at the, Civic Centre which is located at 601 High St, Penrith. To request a hard copy, please contact Council on (02) 47327663.

Step 3 - Decide whether you are Suitable for the Project

Read the documents carefully and familiarise yourself with the following:

  • All sections of the request for tender, quotation or expression of interest document
  • Council’s Conditions of Tendering Requirements theTerms and Conditions of Contract
  • All Specifications and Statement of Requirements, and the advertised Selection Criteria 

Confirm that you can provide the product or service in accordance with Council’s Terms and Conditions
If you wish to be advised of all requests for tenders being issued by Council you can register your company online via the WSROC eTendering site. 

Step 4 - Understanding the Terms and Conditions of the Tender

You will need to ensure that you understand all the terms and conditions of the specific tender, quotation or expression of interest.

If you are unsure about Council’s proposed contract, either make enquiries in writing with the contact person nominated in the advertisement and/or have the tender reviewed by your legal representative.

Step 5 - Completing your Tender, Quotation or Expression of Interest Submission

All submissions made to Council should include all completed schedules and associated annexures or attachments from the request for tender, quotation or expression of interest document.All submissions made to Council should include all completed schedules and associated annexures or attachments from the request for tender, quotation or expression of interest document.

Applicants should:

  • address all the criteria
  • supply all related information, and
  • abide and conform to the conditions of tender

Your submission is then ready to lodge (refer to step 7).

Submissions received by Council are treated in confidence during the evaluation and reporting stages (see Steps 9 to 10 and 12), and subsequently retained on Council’s confidential tender, quotation or expression of interest file.

Step 6 - Tender Period Clarification

Generally, the tender period for submissions is for a minimum of 21 calendar days after the date of the advertisement’s first publication. However, the submission period for quotations may vary.Generally, the tender period for submissions is for a minimum of 21 calendar days after the date of the advertisement’s first publication. However, the submission period for quotations may vary.

During the tender period, you may wish to seek further information or clarification from the nominated Council officer. If appropriate, a response to your query will be forwarded in writing to you and all other applicants who registered and obtained a copy of the request for tender Quotation or expression of interest document.  Council will maintain a written record of all advice given. Council reserves the right not to answer any request if deemed that it is not appropriate to provide the requested information.

To ensure that all potential respondents are given the same information, a public information session may be held. At a public information session, the relevant Council officer would give details of the tender, highlight requirements regarding the tender documentation that is to be submitted, and answer questions regarding the tender. The minutes of this meeting would be distributed to those who attend the meeting, and those that have registered their interest in the tender, quotation or expression of interest with Council. 

During the tender period any amendments, addendums and additional information released byCouncil will be communicated to all registered applicants.

Applicants are advised to check the Apet360 portal site here  during the tender period for any additional information that may be posted.

Step 7 - Lodgement of Tender / Quotation / Expression of Interest Submission

In accordance with Councils Statement of Business Ethics, and the instructions in the relevant request for tender, quotation or expression of interest document, subject to conditions, submissions may be:In accordance with Councils Statement of Business Ethics, and the instructions in the relevant request for tender, quotation or expression of interest document, subject to conditions, submissions may be:

  • lodged on the Apet360 portal (please note, this is Council’s preferred option)
  • delivered by hand to the tender box at Council’s Civic Centre
  • sent through the mail via a post office facility or other recognised delivery agency 

Soft Copies
Penrith City Council, as a member of the Western Sydney Regional Organisation of Councils (WSROC), is committed to the implementation of an electronic tendering system similar to the initiative adopted by the NSW Government. The electronic tendering system has the capacity to allow viewing of documents, downloading or ordering of request for tender documents, and for the lodgement of tender responses in appropriate circumstances.


Tenderers are encouraged, although not mandatory, to obtain access to the Request for Tender documents via this link and use Council’s Electronic Tendering Portal to prepare and submit tender responses. There is no fee or costs to use the Penrith City Council Portal.

Hard Copy submissions
If lodging a submission in hardcopy, the submission must be made in a sealed envelope marked "Tender”, “Quotation” or “Expression of Interest” along with the advertised name and reference number. Hard copy submissions should be addressed to the Tender Box, Civic Centre – Ground Floor, Penrith City Council, 601High Street, Penrith NSW 2750.

Please ensure sufficient time is allowed in lodging your response

Public access to Council’s Customer Service Centre is limited to business hours Monday to Friday from8.30am to 4.00pm on normal business working days.

Step 8 - Closing Time and Date

All submissions in response to a request for tender, quotation and expression of interest should be lodged into the manual or electronic tender box via the Apet 360 Portal as soon as possible, but no later than the closing time specified in the tender documents.

The closing time and date nominated in the request for tender, quotation and expression of interest is the latest time by which the submission must be lodged.

Please ensure sufficient time is allowed in lodging your response.

Tender, quotation and expression of interest submissions received after the nominated closing time and date in most cases will result in Council not being able to consider the response further.

Don’t not leave it to the last minute!

Step 9 - Tender, Quotation or Expression of Interest Opening 

.Members of the public who attend the opening of tenders and expressions of interest shall be entitled to the same information as that which members of the public are entitled under section 175 the legislation.

A listing of applicants will be displayed on the Customer Service Notice Board.

Step 10 - Evaluation of Tender, Quotation or Expression of Interest 

Submissions are generally reviewed by an Evaluation Panel.Submissions are generally reviewed by an Evaluation Panel.

The assessment criterion is set out within the tender, quotation or EOI documentation. This will in most cases be used to evaluate the submissions.

  • Criteria example:
  • Completion/delivery times
  • Quality
  • Current commitments
  • Previous performance-referee checks
  • Capability including technical, management, human resources and financial capability
  • WH & S Performance
  • Workplace and industrial relations practices
  • Environmental performance
  • Conformity requirements & Compliance with relevant laws & regulations
  • Life Cycle Costs/Whole of life costs

Applicants should ensure that all information relating to the tender, quotation, or expression of interest selection criteria is provided.

Responses to each of the selection criteria are evaluated against a predetermined scoring methodology that ensures fairness and equity in the evaluation process. The successful submission will be that which the evaluation process determines will deliver the most advantageous outcome to Council.

Step 11 - Interviews 

The Evaluation Panel may in some instances invite you to a post tender interview to seek further details of your capacity to carry out the required works or services.The Evaluation Panel may in some instances invite you to a post tender interview to seek further details of your capacity to carry out the required works or services.

Following a post tender interview, the Evaluation Panel may review their original evaluation of the selection criteria, against the predetermined scoring methodology.

Step 12 - Recommendation to Council 

After completing the evaluation process, the tender evaluation panel delivers a tender report and recommendation to an Ordinary Meeting of the Council. Public access to the report will be available in the Business Paper for that Ordinary Meeting of Council, under the “Your council” tab on Council’s website via  http://www.penrithcity.nsw.gov.au/. The Council report, while not limited to, will include the names of the tenderers, the price submitted and the details that have contributed to the panel recommendation.

Concerns?

You can email This email address is being protected from spambots. You need JavaScript enabled to view it. with any concerns about the outcome or process or call our Legal and Governance team on 4732 7644.

Before submitting a tender, quotation or expression of interest to Council, check you have:

  • read and understood the terms and conditions of the tender, quotation or expression of interest terms and conditions in full
  • read and understood Council’s Statement of Business Ethics
  • read and understood the specifications
  • sought clarification on any points that I don’t understand
  • completed every schedule in the request for tender, quotation or expression of interest document
  • attached the required supporting documentation
  • answered all the selection criteria for tender, quotation or expression of interest
  • signed every field that requires a signature in the tender, quotation or expression of interest schedules

If you are unsure about Council’s proposed contract, either make enquiries in writing with the contact person nominated in the advertisement and/or have the tender reviewed by your legal representative.

What is a tender or expression of interest? When does Council call for them?

Tendering is the formal process for the procurement of goods and services. Council is required by the Local Government Act 1993 (NSW) and the Local Government (General) Regulation 2005 (NSW) to invite tenders for contracts that involve an estimated expenditure or receipt of an amount of $150,000 or greater (including GST).

Council may also choose to invite tenders where there is no legislative requirement to do so. Generally, we do this if:

  • tendering seems the most appropriate mechanism due to the complexity or nature of the items or service
  • consolidation of items or services would warrant it
  • Council has limited experience in a particular field for arranging for a service or item, or
  • we want to obtain a pool of potential providers.

Council may call for expressions of interest where there is no legislative requirement to invite tenders when we have less specific requirements and wish to consider a range of solution options that may be proposed by suppliers.

Where do I find out about opportunities for Council work?

Council’s invitations to tender are published on the WSROC eTendering website and on Council’s Electronic Tendering Portal. On these sites you can view, download or order request for tender documents and lodge your tender submissions.

Advertisements relating to current public tenders, expressions of interest and certain quotations are generally published in the local government section of the Sydney Morning Herald (Tuesday edition), and once in the Council’s News Page in local press media (The Western Weekender).

Who do I contact for clarification about a tender, quotation or EOI?

Contact the Council Officer nominated in the advertisement or the tender, quotation or EOI documents. Please note that if a clarification is provided it will only be valid if it is issued in writing. Any clarification given may also be issued to all other prospective Tenderers.

Can I lobby Councillors and staff?

No. This may result in disqualification from the tender / EOI process.

What is 'best value'?

Value for money does not automatically mean the “lowest price”. Council aims to select the offer that represents the “best overall value for each dollar spent”. This is determined by considering a range of factors relevant to the particular purpose of the tender or expression of interest. This may include, but is not limited to the:

  • initial cost of the goods and services
  • whole of life costs
  • quality and reliability of the goods and services delivered, and
  • innovation and value adding components such as meeting Council’s economic, social development and environmental policy objectives.

Best value for money is achieved when the submission satisfies all the essential criteria, specifications, safety, environmental and statutory requirements stated in the tender / EOI document.

Is there an opportunity to negotiate the contract if I am awarded the tender?

After the offer has been accepted, there is no opportunity to negotiate the contract. Alternatives or variations to the terms of the tender must be submitted in full as part of your tender submission. However, if submitting alternatives or variations to the tender, you must ensure that you also submit a conforming tender.

Council uses an online quotation tool called VendorPanel Marketplace to simplify the way we seek quotations from potential suppliers when services are not covered by existing contracts. 

We encourage local suppliers to register for quotations (it’s free) and create a profile.  

When requirements come up that fit with your business category you will be presented to relevant Council staff as a supplier option.

If Council requests a quote from you, you’ll be notified by email and can easily review the quotation request and submit your quote securely through your VendorPanel Marketplace profile by simply following the prompts.

RFT22/23-003Surveyors Creek Floodlights Upgrade

Wednesday, 21 September 2022

ProviderABN/ACNAddress
Central West Electrical Contractors Pty Ltd 54 150 282 974 3/229 Russell St, Bathurst NSW 2795
Bathurst NSW 2795
Australia
EC Operations Power Unit Trust T/AS EC Power    
HIX GROUP PTY LIMITED 52 090 733 332 Unit 1, 10 Production Place
Penrith NSW 2750
Australia
MIRILA ELECTRICAL GROUP PTY LTD 21 658 394 266  

 

RFT22/23-10 Asbestos Consultancy

Wednesday, 7 September 2022

ProviderABN/ACNAddress
ADE CONSULTING GROUP PTY LTD 14617358808 6/7 Millenium Ct, Silverwater NSW 2128
CSH CONSULTING PTY LTD 60147056782 3 PASS AVENUE
Pass Avenue
THIRROUL NSW 2515
Australia

Getex Pty Limited

99 116 287 471 Suite 2.02, Building 2, 35
Waterloo Road
Macquarie Park NSW 2113
Australia
HIBBS & ASSOCIATES PTY LIMITED 12 608 093 134 Suite B
255 Rawson Street
Auburn NSW 2144
Australia
INTEGRATED ENVIRONMENTAL PTY. LTD. 14 169 255 841 351 Londonderry Road
Londonderry New South Wales 2753
Australia
JBS&G AUSTRALIA PTY LTD 62 100 220 479 Level 1
50 Margaret Street
Sydney NSW
Australia
JMB ENVIRONMENTAL CONSULTING PTY LTD 92168286600 Unit 15/77-79 Bourke Road Alexandria, NSW 2015
JTA HEALTH SAFETY & NOISE SPECIALISTS PTY LTD 78007071383 139 Ormond Road
Elwood Vic 3184
Australia
RED OHMS GROUP PTY LTD 54169227276 9 Richardson Street West Perth, WA 6005
Prensa Pty Ltd 12 142 106 581 GF, 5 Burwood Road
Hawthorn Victoria 3122
Australia
PROPERTY RISK AUSTRALIA PTY LTD 65611579223 Level 1, Unit 24/34-36 Ralph Street
Alexandria NSW 2015
Australia
SYDNEY ENVIRONMENTAL GROUP PTY LTD 14 631 026 214 PO Box A1420
Sydney South 1235
Australia
TETRA TECH COFFEY PTY LTD 55139460521 Citadel Tower, Level 19, Tower B/799 Pacific Hwy, Chatswood NSW 2067
The Trustee for Trace Environmental Unit Trust 74978484122 Shop 2/793/799 New Canterbury Road Dulwich Hill, NSW 2203
TRINITAS GROUP PTY LTD 12161759708 Suite 101, 24 Hunter Street
Parramatta NSW 2150
Australia
WORK SCIENCE PTY LTD 49118332880 Level 6/321 Pitt Street Sydney, NSW 2000
WSP AUSTRALIA PTY LIMITED 80078004798  

RFT22/23-04 Boronia Park Upgrade

Wednesday, 31 August 2022

ProviderABN/ACNAddress
BROOKS OPERATIONS PTY LTD 74627395340  
COVERIT BUILDING GROUP PTY LTD 79613400954 Unit 18 37/47 Borec Road Penrith NSW 2749

RFT22/23-12 Ched Towns Landscaping

Wednesday, 24 August 2022

ProviderABN/ACNAddress
AXIAL CONSTRUCTION PTY LTD (Claremont Meadows Depo)  41639295355 90 Nemean Rd Austral NSW 2179 Australia
Summit Open Space Services (Company) 83 055 140 424 23 Sterling Road Minchinbury NSW 2770 Australia

RFT2122-30 Architectural Services Gidley Street Carpark

Wednesday, 20 July 2022

ProviderABN/ACNAddress
COLLARD MAXWELL ARCHITECTS (Head Office) 37164411232 Level 2, 97 Pacific Hwy North Sydney NSW 2060 Australia
dwp Australia t/a dwp | design worlwide partnership (Sydney) 37169328018 Level 2, 36 Carrington Street Sydney NSW 2000 Australia
GHD PTY LTD (Sydney) 39008488373 Piccadilly Tower Level 15, 133-145 Castlereagh Street Sydney NSW 2000 Australia
JESSE JACOB LOCKHART-KRAUSE (Martin Place, Sydney, NSW 2000) 57083617623 Level 24, 52 Martin Place Sydney, NSW NSW 2000 Australia
JOHNSON PILTON WALKER PTY LTD (JPW) 28095778886 Level 10, 95 Pitt Street Sydney NSW 2000 Australia
KOTURIC & CO. PTY LTD 49604221089 Level 2, 43 Majors Bay Road Concord NSW 2137 Australia
KYEARN & KING ASSOCIATES PTY LTD (Kyearn Architecture Sydney) 23641743008  Suite 1101, 54 Miller Street North Sydney NSW 2060 Australia
LIPPMANN PARTNERSHIP 64077405273 570 Crown Street Surry Hills NSW 2010 Australia

Mode Design Corp. Pty Ltd t/a MODE (MODE)
 65112807931 Plaza Level, Mosaic, 826 Ann Street Fortitude Valley QLD 4006 Australia
The Trustee for THE PHILIP COX & PARTNERS UNIT TRUST t/a COX Architecture 78426372646 70 George Street Sydney NSW 2000 Australia
VTAS Architecture 29153589309 Studio 11, Level 3, 35 Buckingham Street Surry Hills NSW 2010 Australia
WESTONWILLIAMSON&PARTNERS PTY LTD t/a Weston Williamson + Partners 52600349308 575 Bourke Street Level 9 MELBOURNE VIC 3000 Australia

RFT22/23-08 South Penrith NHC Refurbishment

Wednesday, 13 July 2022

ProviderABN/ACNAddress
PHILLIP MCNAMARA 86395530421 97 Taylor Road Cranebrook NSW 2749 Australia
COVERIT BUILDING GROUP PTY LTD 79613400954 unit 18 37-47 Borec rd Penrith NSW 2749 Australia
2020 PROJECTS PTY LTD 35 114 198 140 L14, 275 Alfred Street NORTH SYDNEY NSW 2060 Australia
ACRON BUILDING SERVICES PTY LIMITED 49096165632 18/20 tucks rd seven hills NSW Australia
ROGERS CONSTRUCTION GROUP PTY LTD 56615190157 3/74 Edward Street Riverstone NSW 2765 Australia
Team: This email address is being protected from spambots. You need JavaScript enabled to view it. 87105187105 339 Saunders Rd, Oakville, NSW 2765
VBUILT CONSTRUCTION GROUP PTY LTD 92651070441 6/74-76 Burwood Rd Burwood NSW 2134 Australia
STRUCT PTY LTD 75606567873 Suite 313/480 Pacific Highway, St Leonards
BUILDPARK HOMES PTY LTD 83076367381 Level 3, 565 High Street Penrith NSW 2750 Australia
AWS BUILD PTY LTD 66617862414 Unit 7, 2 Bolton Street Sydenham NSW 2044 Australia
BUILDCO PROJECTS PTY LTD 39116112102 237 Mount Vernon Rd Mount Vernon
AMA Projects 52141420680 Level 2, 205 Clarence St, Sydney NSW 2000
WORLD BLINDS AUSTRALIA PTY LTD 79650294483 6/1-3 Ferngrove Place Chester Hill NSW 2162

 

RFT22-23-07 City Park Landscape Construction and Allen Place Lane Construction

Wednesday, 28 June 2022

ProviderABN/ACNAddress
METRO CONSTRUCTION GROUP PTY LTD (Commercial Division) 24615039364 Unit G2, 218 Parramatta Road Homebush NSW 2140 Australia
REGAL INNOVATIONS PTY LTD t/a Regal Innovations Pty. Ltd. (Regal Innovations) 79002411814 Unit 2, 30 Park Road Mulgrave NSW 2756 Australia
STATEWIDE CIVIL PTY LTD 80112558513 Office 605 / 5 Celebration Dr Norwest NSW 2153 Australia
TALLAI PROJECT GROUP PTY LTD (Tallai Project Group) 59618362584 Unit 1, 3 Ashley Street Hornsby NSW 2077 Australia

 

RFT21/22-09 Woodriff Gardens Tennis

Wednesday, 22 June 2022

ProviderABN/ACNAddress
ALPALL PTY. LIMITED 58062777904 RICHARDS FINANCIAL SERVICES KATOOMBA STREET KATOOMBA NSW 2780 Australia
AWS BUILD PTY LTD t/a AWS Services (Sydney) 66617862414 Unit 7, 2 Bolton Street Sydenham NSW 2044 Australia
BUILDPARK HOMES PTY LTD 83076367381 Level 3, 565 High Street Penrith NSW 2750 Australia
ROGERS CONSTRUCTION GROUP PTY LTD 56615190157 3/74 Edward Street Riverstone NSW 2765 Australia
Westbury Constructions Pty Ltd (Head Office) 53155351518 Unit 601, 5 Celebration Drive Bella Vista NSW 2153 Australia

 

RFT2223-01 Surveyors Creek Footpath and Associated Civil Works

Wednesday, 22 June 2022

ProviderABN/ACNAddress
ALLY CIVIL 54 094 217 151 20 Sammut Street Smithfield NSW 2164 Australia
ALPHA CIVIL GROUP PTY LTD 86651291182 29 Albyn Street Bexley NSW 2207 Australia
AXIAL CONSTRUCTION PTY LTD (Claremont Meadows Depo) 41639295355 90 Nemean Rd Austral NSW 2179 Australia
CONEX GROUP PTY. LTD. 49139202903 Unit 11 14-16 Stanton Road Seven Hills NSW 2147
GEGE CONSTRUCTIONS PTY LTD 46617201779 11 Mill Road Liverpool NSW 2170 Australia
J GROUP CORPORATION 99 150 374 253 Suite 22/541 High Street Penrith NSW 2750 Australia
KINGSLINE PTY LTD 22654047346 11 Success Street Greenfield Park NSW 2176 Australia
LNM Projects (Paths and landscape) 39099768564 8 Cowdroy Ave Cammeray NSW 2062 Cammeray NSW 2062 Australia
ROMBA PTY. LTD. t/a Romba Civil & Landscape 49004015490 Unit 3/17 Bromley Rd Emu Heights NSW 2750 Australia
STATEWIDE CIVIL PTY LTD 80112558513 Office 605 / 5 Celebration Dr Norwest NSW 2153 Australia
ZAMR ENGINEERING PTY LTD (ZAMR Engineering) 72626724203 30 Smith Street Wentworthwille New South Wales 2145 Australia