Tenders

Tenders

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Our philosophy for tendering is to provide Council with the best possible solution to goods and services requirements, while minimising Council's exposure to risk and providing value for money. It also aims to ensure that the process is fair to all.

The principle of value for money does not mean that Council will automatically select goods and services with the lowest price. Council will balance all relevant factors including initial cost, whole of life costs, quality, reliability and timeliness to determine actual value for money. Our tendering aims to promote honesty, transparency and integrity, and protect the public's interests.

Council procures goods and services in accordance with section 55 of the Local Government Act 1993 (NSW) , the tender provisions within the Local Government (General) Regulation 2005 (NSW) and in accordance with the Council's adopted policies and associated procedures.

Our processes promote fairness, efficiency and effectiveness, a fair and competitive tendering environment that:

  • deals appropriately with conflicts of interest
  • provides Council with best value options
  • ensures accountability and
  • encourage monitoring and evaluation of performance.

There are 10 principles of ethical behaviour underlying our procurement/tender process that must be adhered to by all parties, at all times and at all levels:

  • Parties must conduct the procurement/tendering process with honesty and fairness at all levels.
  • Parties must conform to all legal obligations.
  • Parties must not seek quotations/tenders without a firm intention to proceed.
  • Parties must not engage in any practice, including improper inducements, which give one party an improper advantage over another.
  • Respondents must be prepared to attest to their probity, and not engage in any form of collusive practice.
  • Conditions of tendering/procurement must be the same for each party on any particular submission.
  • All requirements must be clearly specified in the tender/quotation documents and criteria for evaluation must be clearly indicated.
  • Evaluation of tenders/quotations must be based on the conditions of tendering/procurement and selection criteria defined in the tender/quotation documents unless otherwise allowed by law.
  • Parties must not disclose confidential or proprietary information.
  • Any party with a conflict of interest must declare that interest as soon as the conflict is known to that party - see Council’s Code of Conduct.

See our Statement of Business Ethics and Work Health and Safety Policy.

For more details contact our Supply Section on 4732 8152.

Step 1 - Find and review the advertisement

Council advertises all open tenders, expressions of interest (EOI) and quotations in accordance with the provisions of the Local Government (General) Regulation 2005. Advertisements are generally published in the local government section of the Sydney Morning Herald (Tuesday edition), on Council’s News Page in the local Western Weekender (Friday), on the WSROC eTendering site (also showing current tenders from other member councils) or Council’s Electronic Tendering Portal. If you wish to be advised of all requests for tenders by Council you can register at WSROC eTendering site.

Council may use additional methods of advertisement in certain circumstances. Council is not required to advertise tenders for contracts of a value less than $150,000 (including GST).

Step 2 - Get a copy of the request for tender or EOI

These documents can be downloaded from the WSROC eTendering site or Current Tenders and Expressions of Interest (EOI) at no cost. To request a hard copy (fee applies) contact Council on 4732 8282.

Step 3 - Determine your suitability for the project

Consider:

  • all sections of the request for tender, quotation or expression of interest document - including specifications, requirements and selection criteria.
  • Council’s Conditions of Tendering Requirements
  • the Terms and Conditions of Contract (if appropriate have the tender reviewed by your legal representative)

Step 4 - Complete your submission

All submissions to Council should include all completed schedules and associated annexures or attachments from the request for tender, quotation or expression of interest document.

Applicants should:

  • address all of the criteria
  • supply all related information, and
  • conform to the conditions of tender.

Submissions received by Council are treated in confidence during the evaluation and reporting stages (see Steps 9 to 10 and 12), and retained on Council’s confidential tender, quotation or expression of interest file.

Step 5 - Tender Period and Clarification

Generally, the tender period for submissions is a minimum of 21 calendar days after the date of the advertisement’s first publication. However, the submission period for quotations may vary. During the tender period, you may wish to seek further information or clarification from the nominated Council officer. If appropriate, a response to your query will be forwarded in writing to you and all other applicants who registered and obtained a copy of the request for tender Quotation or expression of interest document. Council will maintain a written record of all advice given. Council reserves the right not to answer any request if deemed not appropriate to provide the requested information. To ensure all potential respondents are given the same information, a public information session may be held, where Council would give details of the tender, highlight requirements regarding the documentation to be submitted, and answer questions. The minutes of this meeting would be distributed to those who attend the meeting, and those that have registered their interest in the tender, quotation or expression of interest with Council. During the tender period any amendments, addenda and additional information released by Council will be communicated to all registered applicants.

Applicants are advised to check the eTendering site during the tender period for any additional information that may be posted.

Step 6 - Lodgement / Submission

In accordance with Statement of Business Ethics, and the instructions in the relevant request for tender, quotation or expression of interest document, subject to conditions, submissions may be:

  • lodged on the eTendering site (preferred option)
  • delivered by hand to the tender box at Council’s Civic Centre
  • sent through the mail via a recognised delivery agency or
  • faxed, provided the requirements for facsimile are met as set out in the tendering conditions.

Electronic tendering system

View or download documents, and lodge tender responses in appropriate circumstances. Tenderers are encouraged to access relevant documents online at WSROC eTendering website or Current Tenders and Expressions of Interest (EOI) and use  Council’s Electronic Tendering Portal to prepare and submit tender responses.

Hard copy submissions

Hard copy submissions must be made in a sealed envelope marked "Tender”, “Quotation” or “Expression of Interest” along with the advertised name and reference number and sent or delivered to Council, 601 High Street, Penrith NSW 2750 during business hours (Monday to Friday 8.30am to 4pm except public holidays).

Step 7 - Closing Time and Date

All submissions in response to a request for tender, quotation and expression of interest should be lodged as soon as possible, and received by Council no later than the closing time specified in the tender documents. Submissions received after this deadline can not generally be considered.

Step 8 - Tender, Quotation or Expression of Interest Opening

Members of the public who attend the opening of tenders and expressions of interest shall be entitled to the same information as that which members of the public are entitled under section 175 the legislation. A listing of applicants will be displayed on the Customer Service notice board.

Step 9 - Evaluation

Submissions are generally reviewed by an Evaluation Panel in line with the assessment criterion set out in the tender, quotation or EOI documentation.

Responses to each of the selection criteria are evaluated against a predetermined scoring methodology that ensures fairness and equity in the evaluation process. The successful submission will be that which the evaluation process determines will deliver the most advantageous outcome to Council.

Step 10 - Interviews

The Evaluation Panel may in some instances invite you to a post tender interview to seek further details of your capacity to carry out the required works or services.

Following a post tender interview the Evaluation Panel may review their original evaluation of the selection criteria, against the predetermined scoring methodology.

Step 11 - Recommendation to Council

After the evaluation process, the panel delivers a tender report and recommendation to an Ordinary Meeting of Council. Public access to the report will be available in the Business Paper for that Ordinary Meeting of Council. The Council report will include the names of tenderers, the price submitted and the details that have contributed to the panel recommendation.

Concerns?

You can email This email address is being protected from spambots. You need JavaScript enabled to view it. with any concerns about the outcome or process or call our Legal and Governance team on 4732 7644.

Before submitting a tender, quotation or expression of interest to Council, check you have:

  • read and understood the terms and conditions of the tender, quotation or expression of interest terms and conditions in full
  • read and understood Council’s Statement of Business Ethics
  • read and understood the specifications
  • sought clarification on any points that I don’t understand
  • completed every schedule in the request for tender, quotation or expression of interest document
  • attached the required supporting documentation
  • answered all the selection criteria for tender, quotation or expression of interest
  • signed every field that requires a signature in the tender, quotation or expression of interest schedules

If you are unsure about Council’s proposed contract, either make enquiries in writing with the contact person nominated in the advertisement and/or have the tender reviewed by your legal representative.

What is a tender or expression of interest? When does Council call for them?

Tendering is the formal process for the procurement of goods and services. Council is required by the Local Government Act 1993 (NSW) and the Local Government (General) Regulation 2005 (NSW) to invite tenders for contracts that involve an estimated expenditure or receipt of an amount of $150,000 or greater (including GST).

Council may also choose to invite tenders where there is no legislative requirement to do so. Generally, we do this if:

  • tendering seems the most appropriate mechanism due to the complexity or nature of the items or service
  • consolidation of items or services would warrant it
  • Council has limited experience in a particular field for arranging for a service or item, or
  • we want to obtain a pool of potential providers.

Council may call for expressions of interest where there is no legislative requirement to invite tenders when we have less specific requirements and wish to consider a range of solution options that may be proposed by suppliers.

Where do I find out about opportunities for Council work?

Council’s invitations to tender are published on the WSROC eTendering website and on Council’s Electronic Tendering Portal. On these sites you can view, download or order request for tender documents and lodge your tender submissions.

Advertisements relating to current public tenders, expressions of interest and certain quotations are generally published in the local government section of the Sydney Morning Herald (Tuesday edition), and once in the Council’s News Page in local press media (The Western Weekender).

Who do I contact for clarification about a tender, quotation or EOI?

Contact the Council Officer nominated in the advertisement or the tender, quotation or EOI documents. Please note that if a clarification is provided it will only be valid if it is issued in writing. Any clarification given may also be issued to all other prospective Tenderers.

Can I lobby Councillors and staff?

No. This may result in disqualification from the tender / EOI process.

What is 'best value'?

Value for money does not automatically mean the “lowest price”. Council aims to select the offer that represents the “best overall value for each dollar spent”. This is determined by considering a range of factors relevant to the particular purpose of the tender or expression of interest. This may include, but is not limited to the:

  • initial cost of the goods and services
  • whole of life costs
  • quality and reliability of the goods and services delivered, and
  • innovation and value adding components such as meeting Council’s economic, social development and environmental policy objectives.

Best value for money is achieved when the submission satisfies all the essential criteria, specifications, safety, environmental and statutory requirements stated in the tender / EOI document.

Is there an opportunity to negotiate the contract if I am awarded the tender?

After the offer has been accepted, there is no opportunity to negotiate the contract. Alternatives or variations to the terms of the tender must be submitted in full as part of your tender submission. However, if submitting alternatives or variations to the tender, you must ensure that you also submit a conforming tender.

Council uses an online quotation tool called VendorPanel Marketplace to simplify the way we seek quotations from potential suppliers when services are not covered by existing contracts. 

We encourage local suppliers to register for quotations (it’s free) and create a profile.  

When requirements come up that fit with your business category you will be presented to relevant Council staff as a supplier option.

If Council requests a quote from you, you’ll be notified by email and can easily review the quotation request and submit your quote securely through your VendorPanel Marketplace profile by simply following the prompts.

RFT19/20-13 Waste Marketing

Date: 17 October 2019

ProviderABN/ACNAddress
A MONTAGE UNIQUE PTY LTD t/a Montage Unique Pty Ltd 99130460829 3a Glasshouse Road Collingwood Collingwood 3066 Australia
BLACKFISCH FILMS PTY LTD 90626443267 Suite 304/ 27 Abercrombie St Redfern Redfern 2008 Australia
Circul8 Communicate Pty Ltd 11123609049 L1, 545 South Dowling Street Surry Hills Surry Hills 2010 Australia
Comvantage Pty Ltd 33106296208 1/457 Elizabeth Street Sydney Sydney 2010 Australia
ICONINC HOLDINGS PTY. LTD. t/a Icon Agency (Icon Agency Team) 12 103 086 451 Suite 1, Level 11, Tower 1 495 Victoria Avenue Chatswood Chatswood 2067 Australia
Paper Moose Pty. Ltd. 42150241535 3a Rainford st Surry Hills Surry Hills 2010 Australia
The trustee for The Scaffidi Hugh-Jones Trust 67617073688 SUITE 1.02, LEVEL 1 14 MARTIN PLACE SYDNEY SYDNEY 2000 Australia

RFT19/20-11 Recreation and Leisure Centre Building Upgrade

Date: 2 October 2019

ProviderABN/ACNAddress
COVERIT BUILDING GROUP PTY LTD 79613400954 Unit 18 37/47 Borec Road Penrith Penrith 2750 Australia
ZONIX Construction Pty Ltd 24143256473 UC5 101 Rookwood Rd Yagoona Yagoona 2199 Australia
PROJECT ODEON PTY LTD 35616272612 Suite C6, Level 1 30-36 O'Dea Avenue WATERLOO WATERLOO 2017 Australia
TRADECOM GROUP PTY LTD t/a Tradecom Construction Pty Ltd (360 Tradecom) 23 080 619 174 Unit A 24-26 Cassola Pl Penrith Penrith 2750 Australia
TRINITY QUALITY INTERIORS PTY LTD 73070559625 Suite 11, 11 Forest Rd Hurstville Hurstville 2220 Australia
VERSATILE FITOUT PTY. LTD. t/a Versatile Fitout (Versatile Fitout) 92161 852 375 Level 2/210 Clarence Street Sydney Sydney 2000 Australia
Westbury Constructions Pty Ltd (Head Office) 53155351518 Suite 202, 33 Lexington Drive Bella Vista Bella Vista 2153 Australia
ACRON BUILDING SERVICES PTY LIMITED 49096165632 Unit 7 20 Tucks Road Seven Hills Seven Hills 2147 Australia
AVANT BUILD PTY LTD 95620112227 104, 781 Pacific Highway Chatswood Chatswood 2067 Australia
BIRDS COMMERCIAL (AUST) PTY LIMITED 85131309209 Unit 4, 1-3 Ridge St North Sydney North Sydney 2060 Australia

RFT19/20-01 Security Trade Services

Date: 1 October 2019

ProviderABN/ACNAddress
BT SECURITY SYSTEMS PTY LTD 40630308799 46 Grange Crescent Cambridge Gardens Cambridge Gardens 2747 Australia
FREDON SECURITY PTY LIMITED 55600423836 123 Wetherilll Street North Silverwater Silverwater 2128 Australia
G D MOSS PTY LTD 65158389158 Unit 19 151 Hartley Rd Smeaton Grange Smeaton Grange 2571 Australia
H3C PLUS PTY. LTD. 11610619951 Unit 7 78 Harley Cres CONDELL PARK CONDELL PARK 2200 Australia
Link Enterprise Solutions Pty Ltd 98139578671 40 Yeo Street Neutral Bay Neutral Bay 2089 Australia
MICRON ELECTRICAL SERVICES PTY. LIMITED 88082435470 Suite 501, 25 Lime street Sydney Sydney 2000 Australia
MTSS GROUP PTY LTD 89624972756 15A Richardson Ave Padstow Padstow 2211 Australia
NATIONAL TECHNICAL SERVICES PTY LTD 96059802934 Unit 1, 130 Forrester Rd St Marys St Marys 2759 Australia
NYCON SERVICES PTY LTD 79115090563 591-595 Bunnerong Rd Matraville Matraville 2036 Australia
PIEKAR COMM SERVICES PTY LTD 26618736299 5 Bootle Place Cranebrook Cranebrook 2749 Australia
RYALEX HOLDINGS PTY LTD 80074316804 1/461-463 The Boulevarde Kirrawee Kirrawee 2232 Australia
SAPIO PTY LTD 88169549820 96 Anzac Avenue West Ryde West Ryde 2114 Australia
SECURACORE PTY LTD 27090606492 Unit 14/17a Amax Avenue Girraween Girraween 2145 Australia
SECUREME GROUP PTY LTD 74159751112 Unit 2/23 Peachtree Road Penrith Penrith 2750 Australia
SECURITY & TECHNOLOGY SERVICES (NT) PTY LTD 59110544753 12 Mel Road Berrimah Berrimah 0828 Australia
SELEC DEVELOPMENTS PTY. LIMITED 64004013996 51 Irelands Rd Blacktown NSW Blacktown NSW 2148 Australia
The trustee for the Azzopardi Family Trust 40428979455 9 Kilto Crescent, Unit 10 GLENDENNING GLENDENNING 2761 Australia
WILSON SECURITY PTY LTD 90127406295 Level 3, Unit 309 14-16 Lexington Drive Bella Vista Bella Vista 2153 Australia

RFT19/20-12 Supply and Installation of Automatic Irrigation System

Date: 25 September 2019

ProviderABN/ACNAddress
AUSTRALIAN TURF PROJECTS PTY LIMITED  60144747035 12 Jacquelene Close Bayview Bayview 2104 Australia 
DANIEL JAMES DUNNING 79605400746  28 Marshall Road Mount Riverview Mount Riverview 2774 Australia
GOSFORD IRRIGATION & WATER SOLUTIONS PTY LTD 46 149 322 225 U 2 254 Manns Rd WEST GOSFORD WEST GOSFORD 2250 Australia 
HAWKESBURY VALLEY IRRIGATION PTY LTD 76003211265 52 Mileham Street Windsor Windsor 2756 Australia
JADDFE PTY LIMITED 46097407791 81 Hunter Street Hornsby Hornsby 2077 Australia
NEVER STOP IRRIGATION PTY. LTD. 90107666606 10 / 32 Campbell Ave Cromer Cromer 2099 Australia
ROMBA PTY. LTD. 49004015490 U3, 17 Bromley Road Emu Plains Emu Plains 2750 Australia

RFT19/20-04 Construction and Refurbishment of Sporting Amenities

Date: 18 September 2019

ProviderABN/ACNAddress
ALPALL PTY. LIMITED 58062777904 po box 710 springwood springwood 2777 Australia
COVERIT BUILDING GROUP PTY LTD 79613400954 Unit 18 37/47 Borec Road Penrith Penrith 2750 Australia
ELITE COMMERCIAL SOLUTIONS PTY. LIMITED 96 092 042 905 51 Empire Circuit Penrith Penrith 2750 Australia 
SOFC PTY LTD 12 612 217 259 Level 12 95 Pitt St Sydney Sydney 2000 Australia
Maico Property Services Pty Limited 51141789317 Unit 52, 45 Powers Rd Seven Hills Seven Hills 2147 Australia
WESTCO BUILDING CONSULTANTS PTY LTD 97092356897 29/29 Coombes Drive Penrith Penrith 2750 Australia
Simcon Group Pty Ltd 29141577808 Suite 3 . Level 27 1 Farrer Pl Sydney Sydney 2000 Australia
MANSFIELD CORPORATION PTY LIMITED 82101958052 16 Carina Pl CASTLE HILL CASTLE HILL 2154 Australia
Westbury Constructions Pty Ltd (Head Office) 53155351518 Suite 2.02 33 Lexington Dr Baulkham Hills Baulkham Hills 2153 Australia
RAPID CONSTRUCTION PTY. LIMITED 35 003 963 620 407 CHURCH STREET NORTH PARRAMATTA NORTH PARRAMATTA 2151 Australia
Lateral Projects Pty Limited t/a Lateral Projects (Lateral Projects) 96 130 666 572 27 Cleg St, Artarmon Artarmon 2064 Australia
ARNOST BOHUSLAV TREJBAL 39056053749 253 Wedderburn Road Wedderburn Wedderburn Wedderburn 2560 Australia
EVERY TRADE BUILDING SERVICES PTY LIMITED 52 142 115 660 5 Lennox Place Wetherill Park Wetherill Park 2164 Australia
ACRON BUILDING SERVICES PTY LIMITED 49096165632 Unit 7 20 Tucks Road Seven Hills Seven Hills 2147 Australia
M W CIVIL ENGINEERING & CONSTRUCTIONS PTY LTD 72095173032 1/235 Canley Vale Rd Canley Heights Canley Heights 2166 Australia
AUSTFIELD PTY LTD 84 085 004 388 316 33 Lexington Dr Bella Vista Bella Vista 2153 Australia
OZZ PROJECTS (AUST) PTY LTD t/a Ozz Projects (Ozz Projects ) 98625087363 88a Fifth Avenue Llandilo Llandilo 2747 Australia
BUILDING & MAINTENANCE SERVICES PTY. LTD. 85060462133 19 Campbell Street, NARELLAN NSW 2567 NARELLAN NARELLAN 2567 Australia
DICE CONTRACTING PTY LTD 15602863409 PO Box 395 Gladesville Gladesville 1675 Australia

RFT19/20-10 Cook and Banks Oval Floodlights

Date: 18 September 2019

ProviderABN/ACNAddress
Kealec Pty Ltd T/As Spoprtz Lighting 54 109 581 231 PO Box 2299 Smithfield Smithfield 2164 Australia
HIX Group Pty Ltd T/As HIX Electrical & Data Services 52 090 733 332 Unit 1, 10 Production Place Penrith Penrith 2750 Australia
Metwest Engineering 85 068 615 690 18 Lee Holm Rd St Marys St Marys 2760 Australia
Lindsay Civil Pty Ltd  16 122 141 708  9 Waler Cres Smeaton Grange Smeaton Grange 2567 Australia
REES Electrical Pty Ltd  59088295792 Unit 3, 26 Leighton Place Hornsby Hornsby 2077 Australia 
Turnkey Innovative Engineering Pty Ltd   179 McCredie Rd Smithfield Smithfield 2164 Australia
JRW TRADING PTY LTD T/A JAYDUB ELECTRICAL SERVICES 20118687184 9/1 Boden Rd Seven Hills Seven Hills 2147 Australia

EOI 1920-01, Soper Place Design Competition

Date: 30 August 2019

ProviderABN/ACNAddress
Stephen Collier Architects 17 113 491 302 280 Balmain Road Lilyfield
FURTADO SULLIVAN PTY Limited 43 626 852 506 25 Griffin St Surry Hills
Dwell Architecture Pty Ltd 82 168 485 069 23 Dawson Street Croydon, Sydney
Stewart Architecture 89 167 765 826 Suite 76, Jones Bay Wharf 26 / 32 Pirrama Road Pyrmont Sydney
Ralph Ferris and Sons Pty Ltd 97 145 390 389  3/112 Russell Street Emu Plains
foxjohnston 63 111 324 353  Level 1, 268A Devonshire Street Surry Hills
Studio Hollenstein Pty. Ltd. 80 142 191 553 Level 1 24-26 Botany Road Alexandria
GCCV PTY LTD 75 625 081 147 Level 1, Pilgrim House, 262 Pitt Street Sydney
Morson Architects Pty Ltd 54 603 944 556 Level 2, 3 Barrack Street Sydney
DR Design (NSW) Pty Ltd 35 134 237 540 65-69 Kent St Millers Point
BN Group 43 092 960 499 82 Alexander St Crows Nest
Fender Katsalidis 54 092 943 032 L21, 259 George Street Sydney
GroupGSA 76 002 113 779 Level 7 80 William Street East Sydney
TERROIR 37 101 656 535 Level 2, 79 Myrtle Street Chippendale
Peddle Thorp & Walker Pty Ltd 23 000 454 624 Level 11, 88 Phillip Street Sydney
Hames Sharley (NSW) Pty Ltd 94 143 786 592 Level 7, 46 Market Street Sydney
Warren and Mahoney Architects 15 607 221 198 Level 13, 95 Pitt St Sydney
Nordon Jago Architects 36 050 045 755 Level 4, 111-117 Devonshire Street Surry Hills
MODE DESIGN Corp Pty Ltd 65 112 807 931 Level 5, 111-117 Devonshire Street, Surry Hills
SJB Architecture (NSW) Pty Ltd 20 310 373 425 Level 2, 490 Crown Street Surry Hills
Johnson Pilton Walker 28 095 778 886 Level 10, Plaza Building, Australia Square, 95 Pitt Street Sydney
GHD Pty Ltd 39 008 488 373 Level 15 133 Castlereagh St Sydney
Crone Partners Pty Ltd 80 095 989 272 Level 18, 680 George Street Sydney
KIM JONES ARCHITECTS PTY LTD 86 166 364 496 Suite 2, Level 1 505 Balmain Road Lilyfield
BVN Archtiecture Pty Ltd. 46 010 724 339 Level 11, 255 Pitt Street Sydney
Genton 24 003 926 305 71 York street, Sydney
ClarkeHopkinsClarke 18 146 947 762 115 Sackville Street, Collingwood, VIC
Collard Maxwell Architects Pty Limited 37 164 411 232 Level 2, 97 Pacific Hwy North Sydney
DesignInc Sydney 87 003 008 820 Level 12, 77 Pacific Highway North Sydney
Jackson Teece 87 113 377 012 Lot 1, Pier 8-9, 23 Hickson Rd Walsh Bay
Team 2 Architects Pty Ltd 72 104 833 507 Level 7, 1 Chandos Street St Leonards
Durbach Block Jaggers Architects 76 002 733 824 Level 2,9 Roslyn Street Potts Point